Meeting Room and Event Booking

There are many types of collaborative spaces that can be utilized by employees in the workspace, from “me” spaces such as phone booths to traditional large conference rooms with video conferencing. In addition, there are different situations when you need to use these spaces such as for an ad-hoc meeting, personal focus time, or a recurring in-person team meeting. You need technology that is flexible to allow for booking spaces for immediate, short-term, and even daily use whether you are at home, at the office, or away from your desk.

Room Scheduling through FMS:Employee makes it easier than ever to manage common spaces in your facilities, seamlessly transition between events, and enhance the employee experience. AMS can help you integrate the module, delivering these benefits for your organization:

Scheduling Integrity

Reservation information is communicated in real time and synced with Exchange for accuracy.

Collaborative Space

Room management helps foster a more collaborative workplace, so employees can do their best work.

Improved Utilization

Maximize space utilization with flexibility and at-a-glance insights into room and scheduling availability.

Easy Configurability

Integrate the module with existing calendar and scheduling tools to book time and keep space data up to date.

Helpful Booking Using Outlook

Since most of your meetings are booked using Microsoft Outlook, you need your system to be fully integrated with it while providing easy tools to find and book the right space. FMS:Employee offers bi-directional synchronization with Microsoft Exchange while providing a seamless add-on inside Microsoft Outlook to easily find the space you need for your meeting and coordinate meeting times with all participants.

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Learn more about Resource Scheduler, a comprehensive workplace management solution.

On-the-Go Booking

In addition to planned meetings, there are times when you simply need a quiet or private space to go into right away to meet. FMS:Employee offers digital meeting room signage with meeting schedules displayed along with a color code status of the room (green/yellow/red) to indicate if it is free or in use. You can simply walk up to an available room and reserve the space right then and there, using an employee or security badge to log in. If you are not near the space, you have the option of using the FMS:Employee NowSpace mobile app to find and book a space nearby simply using your phone.

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FM:Systems brings you visual, interactive room scheduling with meeting room touch panels.

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Learn how Grand Canyon University uses Resource Scheduler to host hundreds of events per year.

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Download this overview of Resource Scheduler to see how you can elevate your digital workplace.

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Reach out to us to see how your organization can benefit from meeting room management software.  

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