Visitor Management

Visitor Management Module for OpenBlue Workplace with Tablet App

AMS has developed a comprehensive end-to-end Visitor Management module inside of OpenBlue Workplace (formerly FMS:Workplace) which allows employees to register single or multiple visitors with security. It supports the workflow of initial pre-registration to on-site registration, tablet check-in, and even notifications and badge printing with Evolis printers. Since it is integrated with your existing database, your users and space are already set up to support this process, send email notifications, and print reports on visitor activity.

Visitor Management Module for OpenBlue Workplace (FMS:Workplace) with Tablet App

Registration

Employees use the OpenBlue Workplace (FMS:Workplace) environment with an added Visitor Management module available to pre-register a visitor using the same forms they are already familiar with. They can add details and contact info for the visitor who will receive an email confirmation with a QR Code barcode and instructions for visiting the site and checking-in. You can look to batch upload a list of visitors as an option and provide additional details such as:

  • Company
  • Date/Time of Visit
  • Reason for Visit
  • Host/Sponsor
  • Escort Needed
  • Location/Room

The registration process allows for visitors and security to be ready for the visit by communicating to those involved and making for a smoother process.

Watch

See a short video of the Visitor Management solution.

Check-In

Upon arrival at the site, visitors can scan the barcode from their email (or use a printed version) using the AMS Visitor Registration App on a standard iOS or Android tablet device at the security desk. The tablet can be secured using different hardware solutions and can even be used to register a new visitor on-site. This on-site registration notifies the host via email or text message automatically and talks directly to FMS:Workplace.

When checking in, you can choose to display an optional disclaimer/notice for the visit that can be agreed to or even require a signature. If needed, the workflow can also prompt for a photo from the tablet and take the visitor’s photo. The check-in then can send an email to the host/sponsor letting them know they have arrived and are checked in.

A woman checking into a building using a tablet at the entrance.

Badge Printing

As part of the visitor check-in process, the solution can optionally print a badge. AMS supports both paper and plastic badge printing using Bluetooth, Wi-Fi-enabled printers, and Evolis badge printers via the Evolis SDK. Badges can be printed in grayscale or color on plastic cards and customized with a company’s logo, design elements, and useful information such as Wi-Fi credentials, escort requirements, and emergency contacts. A photo capture option is also available for inclusion on the badge.

 

More details on what this solution offers:

In OpenBlue Workplace

  • Pre-Registration through OpenBlue Workplace 
  • Visitor Types Including Employees, Contractors and Dependents 
  • Prerequisites for Visitors
  • Tracking parking information for visitors
  • Support for a visitor’s Personally Identifiable Information 
  • Visitor Hosts with option for unescorted visitors
  • Approving/Rejecting Pre-Registrations
  • Individual Employee view of pending and past visitors
  • Overall breakdown of past, rejected and restricted visitors
  • Modifying Existing Pre-Registrations
  • Bulk-Upload for Visitors with template included
  • Categorizing visitors by event
  • Exportable standard reporting on visitors by day, type, event, and location
  • Custom reporting on visitors
  • Single registration for consecutive days of visiting
  • Automated Emails to Visitors and Hosts 
  • Visitor Status Monitoring 
  • Visitor Check-out 

In Our App Solution

  • Kiosk App for Registration, Check-in and Check-out
  • App Support for iOS and Android tablets 
  • App Integration with Buildings and Personnel in OpenBlue Workplace 
  • Self Service Check-in and Registration for Visitors at Kiosk
  • Customizable Health Attestation or Health Screening Questions 
  • Disclaimer/Terms of Service for Visitors
  • Signature Capture for Visitors at Check-in
  • QR Code and Confirmation Number Check-in Options
  • Automated Badge Printing
  • Printing Support for Bluetooth & Wi-fi Paper Printers 
  • Printing Support for Evolis Printers supported by Evolis SDK
  • Photograph option for Badge Printing 
  • In-App Approval option for check-ins on 
  • Check-in Notifications for visitor hosts
  • List of upcoming and past visitors 
  • Visitor Check-out from visitor list 

 

Deployment Cost Includes:

  • Configuration of the following Standard OpenBlue Workplace components:
    • 6 standard views (includes grid views and insert-only forms)
    • 6 standard tables
    • 6 standard table triggers
    • 1 standard stored procedure
    • 8 standard pseudo-tables
    • 6 standard views
    • 6 standard reports
    • 8 standard email notifications with 5 standard email subscribers
    • Configuring default app settings
  • Customizable Logo for Print-out Badges and App  
  • 2 Custom Badge Layouts based on visitor type
  • 2 Custom Reports
  • 2 Additional Tables
  • 2 Custom Visitor Types
  • 3 custom email notifications including required documents for visitors (NDAs, etc.)
  • 5 Custom Health Attestation Questions with custom verbiage

 

Additional Customizations (Separate Cost):

  • Printer set up and configuration for network use 
  • Additional configuration for specific PII requirements 
  • VIP Visitor requirements 
  • Outlook integration
  • Visitor Trainings
  • SMS integration for notifications
  • Other requirements 

 

For pricing details, visit https://marketplace.fmsystems.com/product/visitor-management-by-ams/ 

 

A photo showing the lobby of a building with a woman sitting behind a circular receptionist desk and people walking in and out in the background.

Request a Demo

Contact us to learn more about our Visitor Management solution.

TOP