Real Estate Portfolio – AMS Workplace Technology

Access Your Full Space Portfolio

Understanding your space portfolio starts with knowing what space you have, both leased and owned. Typically, space that is larger than 10K sq/ft and staffed is often represented in the Space Management module. However, some office spaces such as regional sales offices or retail stores do not always make it into the space inventory. It is important to capture all of your space in one place to truly understand your real estate portfolio and report on it.

AMS helps you integrate your Space Management module so you can:

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Download the ebook to learn how smarter buildings and smarter workplaces can reduce real estate costs!

Track Key Lease Data

Gain access to details, agreements, and documentation on all of your leases in one central place.

View and Forecast Portfolio Trends

Gain an accurate picture of real estate portfolio trends over time for your owned properties.

Calculate Cost of Ownership

With lease and owned property data side by side, easily calculate cost of ownership for your entire portfolio.

Detailed Reporting Capabilities

View performance metrics and more to unlock cost savings and streamline reports to upper management.

Track Your Lease Agreements with Proactive Notifications

Leased space is common for companies to have and larger populated leased space is typically captured with details of allocation by department and personnel assignments. The lease agreement is usually kept elsewhere and needs to be tracked down by your facilities team when reviewing and space planning. The Real Estate module of FMS:Workplace allows companies to track lease agreements, including key dates, areas (sq/ft), financials, terms, taxes, options, rent payments, and even attachments such as a PDF file of the lease agreement. The key dates can be accompanied by lease notifications, and the tool can proactively send out emails prior to renewals, options, and other important dates, helping you plan for important milestones ahead of time.

Cost Analysis

If you have owned properties, lease agreements will not show you the whole picture. Owned property data such as operating expenses, valuation, taxes, parking, space utilization, environmental ratings/actions, and condition assessment reviews are available to be tracked, and can be integrated with the Real Estate module. You can enter monthly costs for utilities (e.g., electricity, gas, water, waste) and run reports that show portfolio trends over time, as well as comparisons between buildings. With the configurable nature of the module, you can get the information you need in one place to even calculate Total Cost of Ownership (TCO) for your portfolio!

A floor shot of a modern office with brick walls and an all-glass conference room.

Detailed Portfolio Reporting with AMS

With the reporting capability of the module, you can easily review lease agreements, documentation, and milestone dates across your entire real estate portfolio. You can also search and compare overall building performance in several areas to unlock possible cost savings. With the dashboard capabilities, you can summarize your space portfolio data for upper management to view employee space utilization (People), environmental certifications (Planet), and expenses (Profit) to understand your Triple Bottom Line (TBL) performance. AMS can configure the module so you keep your data together with all of your space inventory, giving you a real-time look into your portfolio without ever needing to chase down numbers and information.

Single Portfolio Source of Data

The Real Estate module provides a great way to keep leased and owned property together in a single portfolio source. The lease agreements with notices and attachments provide a convenient way to store and report on lease data. Finally, the reporting and dashboard capabilities give you a handle on the big picture of your company’s space portfolio with an impressive way to report all the way up to TCO for upper management!

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Download the Real Estate Management datasheet to learn how you can effectively manage your portfolio.

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Learn how CFOs can turn space into strategy by leveraging data-driven insights.

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Reach out to us to see how you can benefit from FMS:Workplace's Real Estate module.

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