Space Management – AMS Workplace Technology

Effectively Manage Your Space

Space management is the foundation of your workplace data, so you can optimize your environment to suit business needs. It encompasses information about the physical workplace layout, like room area types, sizes, and functions, as well as space use and workspace assignments to personnel.

In order to make informed decisions, it is essential for facilities and real estate professionals to be able to understand the space they have, how it is being used, and what personnel and departments are using it. Effective space management offers:

Woman using laptop with floor planning on it

Space Assignment Management

Easily manage your space department and personnel assignments.

Departmental Chargebacks

Prorate rentable space to departments with detailed, up-to-date data.

Intuitive Dashboards

Gain insight into your workspace with real-time occupancy metrics.

Build for Improvement

Implement space management solutions that work for your business for the long term.

Challenges of Space Management

Too often, facilities professionals do not have the right tools to manage their space. Spreadsheets are often used to keep a listing of space, and CAD or PDF floor plan drawings are used to show occupant information and space layouts. The problem? These tools are static and disconnected, having no built-in intelligence about information that matters and is constantly changing.

This keeps organizations in a reactionary mode, constantly performing time-consuming surveys to get information and data that’s current. For some businesses, it might take roughly 30 hours to perform functions and manage assets with a traditional tool.

By implementing FMS:Workplace with AMS, you’ll have access to floor plan tools that allow you to complete the same amount of work in just 15 minutes.

Slide reading Moving from CAD + Spreadsheets to Cloud-Based FM

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Learn more about how to stop using spreadsheets and CAD to manage your space and what the benefits are of IWMS!

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Proactive Space Management with AMS

Being the foundation of the workplace, space management provides a hub of facilities data that organizations can utilize and build from, allowing for more accurate management of assets and moves/adds/changes in the workplace. It also provides the ability to use the data to strategically forecast and plan for space use, as well as provide space chargeback reports prorated to department use based on space use or headcount.

Using FMS:Workplace, facilities and real estate professionals can work in an all web-based, cloud-hosted environment where they can view and edit space and personnel workspace assignments, run and export reports to popular file formats such as .XLS, and interact with floor plan thematic maps to truly understand their space and how it is being used.

The system is kept current by having a secure integration with the company’s human resources (HR) data and a web service that works directly from AutoCAD for floor plan updates. This allows the data to be accurate and allows for dashboard-style occupancy and utilization metrics and reports to be made available to upper management in a self-service manner.

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See how Blue Cross Blue Shield of Massachusetts used FMS:Workplace to find the best way to utilize their space.

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Download the Space Management datasheet to learn how you can gain better visibility into your space.

REQUEST A DEMO

Reach out to us to see how your organization can benefit from FMS:Workplace and ask about seeing one of your floor plans in a demonstration.

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